Procedures

The Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA) are federal laws that require employers with 15 or more employees to not discriminate against applicants and individuals with disabilities and, when needed, to provide reasonable accommodations to applicants and employees who are qualified for a job, with or without reasonable accommodations, so that they may perform the essential job duties of the position.

It is the policy of Chippewa Valley Schools to comply with all federal and state laws concerning the employment of persons with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment.

ADA Request FormADA Procedures for Applicants and EmployeesADA - COVID FAQ

 Address / Phone Number Changes

If you have recently moved or had a phone number change please Login to your Records Account and complete the address/phone number change form.

You can also change your personal information by logging into the Employee Portal, where you view your paycheck stub and change your contact information there.

Name Changes

If you have to change your name please Login to your Records Account and upload a copy of your new social security card with your new name listed on it and contact the Benefits Department at ext. 2124 for details on changing your benefit information.

Login to your Records Account

The School Safety Initiative requires that all school district employees, within three (3) business days of being charged and/or arraigned on certain crimes (click on the following link for a listing of crimes; Exhibit A-the employee must report the crime and cannot work in public schools, Exhibit B and C-the employee must report the crime, Exhibit D-nullification of teaching certification) file a report with the Michigan Department of Education and the Chippewa Valley Schools. A form has been developed for this purpose and is located below.

Please be advised in the event an employee fails to disclose having been charged and/or arraigned on certain crimes, and the crime involved in the underlying violation is a misdemeanor or a felony, that employee may be charged with an additional felony, or misdemeanor. In addition, any employee who fails to disclose any crime listed in exhibit A, B, or C will be discharged from her/his employment.

Please also be advised that after an employee discloses that (s)he has been charged and/or arraigned and that employee is subsequently not convicted of the crime after the completion of judicial proceedings resulting from that charge, the employee may request the Michigan Department of Education and the Chippewa Valley Schools to delete the report from its records. Upon receipt of the request and documentation verifying that the employee was not convicted, the report shall be deleted from the records. It is, however, the employee's obligation to request the deletion of the report and to provide the documentation.

Employees should be further advised that pursuant to the SSI, in the event he/she is charged and/or arraigned on certain crimes he/she will be required to disclose to the court that he/she is a school employee and the court or the prosecuting attorney in charge of the case are required to notify the Superintendent of Public Instruction and the Superintendent of the Chippewa Valley Schools.

List of CrimesArraignment FormSchool Safety Initiative Law

Teacher Degree Changes

For teacher's obtaining a higher degree you must supply the Human Resource Department with official transcripts from your university with your new degree posted on them by the deadline's listed below.

Some universities take some time to post degrees on transcripts, if this is the case you may have them write a letter stating that you have completed all requirements of the degree. We will accept this to hold the effective date of the change in pay, however, you still need to have the official transcripts sent in order for us to official change your pay.

Deadline for submission

• November 1st for First Semester
• March 1st for Second Semester

Administrators

There is no deadline for Administrators to submit their degree changes to the Human Resources Department.  Once the new degree is posted on your transcripts, have you university send to Human Resources official transcripts with the new degree on them.  Your pay change will take effect when the degree change is received.

EthicsPoint provides employees with a simple, risk-free way to anonymously and confidentially report activities that may involve criminal, unethical, or otherwise inappropriate behavior relating to financial reporting, fraud, misappropriation of assets or any other improper conduct.

CVS will promptly and discretely address reports submitted via EthicsPoint. All reports submitted will be given careful attention, will be fully investigated and, when verified, appropriate action will be taken. For more information on how to make a report to EthicsPoint click on the following link: Fraud Hotline.

OIG Hotline (Office of Inspector General)

Frequently Asked Questions

The OIG Hotline is available for anyone who knows of or suspects fraud, waste, abuse, mismanagement, or violations of laws and regulations involving ED funds or programs. This includes allegations of suspected wrongdoing by ED employees, contractors, grantees, schools and school officials, persons in positions of trust involving ED funds or programs, collection agencies, recipients of student financial assistance, or lending institutions. If you have knowledge of any wrongdoing involving ED funds or operations, let us know!

Teachers/Administrators 

1. Login to your Records Account and submit a copy of your jury summons to the Human Resources Department prior to your serving on Jury Duty by submitting it through your Records account.
2. Put your absence into Red Rover in advance of the date you are to appear for jury duty once you are confirmed. Enter your absence with the jury duty code (jury).
3. You will receive regular pay while serving on Jury Duty.
4. The amount paid to you by the court while serving on Jury Duty must be sent to the Payroll Department. You are entitled to mileage reimbursement provided by the court. Please send a written statement/document from the court, which shows the amount you were paid with your personal check made out to the district.
5. Please be reminded if you are not assigned to Jury Duty or are excused by the court you must report for work for that day or portion of the day.

Paraprofessional-Monitors/Clerical/Food Service 

1. Login to your Records Account and submit a copy of your jury summons to the Human Resources Department prior to your serving on Jury Duty.
2. Put your absence into Red Rover in advance of the date you are to appear for jury duty once you are confirmed. Enter your absence with the jury duty code (jury).
3. Please be certain your timesheet shows days absent as "Jury Duty."
4. On the day you complete your jury service you will receive a record from the court of the day(s) you served and the pay you will receive. A copy of this record must be provided to the Payroll Department.
5. The pay granted to you when on Jury Duty will be a normal day's pay. The amount earned while serving on Jury Duty must be reimbursed to the School District. You are entitled to the mileage covered by the court. Send us a personal check for the jury duty amount only.
6. If you are not assigned to Jury Duty or requested by the court to be in attendance, you must report for work for that day or portion of the day; otherwise, you will not receive pay for that day or portions thereof.

Bus Drivers/Custodians/Maintenance 

1. Login to your Records Account and submit a copy of your jury summons to the Human Resources Department prior to your serving on Jury Duty.
2. Put your absence into Red Rover in advance of the date you are to appear for jury duty once you are confirmed. Enter your absence with the jury duty code (jury).
3. On the day you complete your jury service you will receive a record from the court of the day(s) you served and the pay you will receive. A copy of this record must be provided to the Payroll Department.
4. The pay granted to you when on Jury Duty will be a normal day's pay. The amount earned while serving on Jury Duty must be reimbursed to the School District. You are entitled to the mileage covered by the court. Send us a personal check for the jury duty amount only.
5. If you are not assigned to Jury Duty or requested by the court to be in attendance, you must report for work for that day or portion of the day; otherwise, you will not receive pay for that day or portions thereof.

RED ROVER Absence ProceduresAttendance Guidelines

Absence procedures

Employees are expected to be at work regularly and on time.Sick time is to be used for illness of the employee or care of an immediate family member who is ill.A Family Medical Leave or a Family Care leave can be requested by contacting Human Resources. Absences can be placed online via Red Rover in Staff Links or on the Red Rover App.

Four Day Sick Absences (Clerical, Paraprofessionals and Support Employees):  These groups of employees are to submit medical documentation; or a reason in writing to Human Resources for more than three (3) consecutive sick days of absence no later than the day they return to work.  Medical documentation can be faxed to (586) 723-2091 or email to Carla Saavedraa [email protected]. Employees who do not comply with this expectation may be subject to progressive discipline.

Personal Business Days: Employees who accrue sick leave days may use up to eight (8) days of accumulated or credited sick leave annually when approved as Personal Business days and ten (10) for teachers and administrators.Personal Business days must be requested one week in advance unless an emergency prevents this timely filing.An employee will need to provide a reason in Red Roverwhen requesting more than three (3) consecutive Personal Business days.Personal Business days may only be used for absences which require the presence of the employee at affairs that cannot be arranged or handled at a time other than during the regularly scheduled workday.

Emergency Personal Business (EPB) Days: The use of personal business days when requested with less than seven days notice is considered an emergency (EPB). The reason for the PB may be of an emergency nature.If it is determined the reason was not an emergency, the PB time will be disapproved and the absence will be unpaid.Employees are required to enter a reason in Red Rover when requesting EPB.If an employee needs to provide documentation, the request will be by email from their administrator.If a reason is not provided or documentation is not provided when requested the personal business time may be disapproved and the absence will be unpaid.

Unpaid Absences: Employees who are absent and do not have accrued sick/PB time must submit to Human Resources in writing a detailed explanation, with supporting documentation to request an unpaid leave of absence.In addition, the employee is to report the absence in Red Rover.

Reporting Absences in Red Rover: Employees are required to report all absences in Red Rover.Hourly employees (with exception of hospitalization) are also required to report absences on the employee’s timesheet.Absences should be reported in a timely manner, and no later than two (2) hours prior to the employee’s scheduled start time. 

Employees should only call the substitute coordinator to report an absence after the required reporting time or in an emergency that does not allow the employees to call or report the absences in Red Rover. 

Accountability: Employees will be held accountable for failure to report absences in Red Rover/Timesheet, in the required manner for sick/PB, EPB absences, excessive use of EPB, and off payroll absences that are not approved.  Failure to provide a reason with an emergency personal business request; request an unpaid leave of absence; or any recurring pattern of non-FMLA sick leave use and not reporting absences in Red Rover will be referred to Human Resources as they occur.

Funeral leave: Employees needing time off to plan and attend a funeral must enter their absence(s) in Red Rover and include the relationship of the deceased in the notes section of Red Rover.  If entering the absence by phone then the relationship of the deceased should be emailed to Debbie Neumann.

SafeSchools is the district's online training tutorial software which has a variety of topics.  Employees are encourages to view the various tutorials.  All Employees with the potential of exposure to blood and chemicals are REQUIRED to view the Bloodborne Pathogens and Hazardous Chemical trainings annually.

SafeSchools Bloodborne Pathogens course introduces the type, statistics and scope of the disease; guidelines for the cleanup and handling of potentially infectious wastes or contaminated materials; the risks associated with workers exposed to BBPs (including vaccination and reporting information); and delivers training designed to emphasize the practices of proper exposure control.  The course contains specific references to OSHA regulation 29 CFR 1910.1030 with internet links to the OSHA and CDC websites.

SafeSchools Hazardous Chemical training gives practical suggestions on how to implement the Hazard Communications Standard for the public sector, how to determine hazard classifications, how to interpret a Material Safety Data Sheet and procedures of Hazard Communications as presented in OSHA regulation 29 CFR 1910.1200 or 29 CFR 1926.59.  It contains three interactive scenarios, reference materials, case studies and hazardous communication forms.

 Below is a link to directions on how to log into and view tutorials through SafeSchools.

SafeSchools DirectionsSafeSchools Website

Social media, professional networking sites, rapid-fire communications, blog sites, sharing sites, and personal websites are all useful technologies.Employees are expected to use good judgment as to what material makes its way online.Employees are expected to maintain a professional image with regards to information posted on these technologies.Often considered a casual and fleeting form of communication, the fact is that everything and anything an employee publishes in electronic media is potentially available to be read by everyone and such utterances can potentially be available forever.Inappropriate employee actions captured via images, posts, or comments can reflect poorly on the professionalism of the employee.Employees communicating with students through these technologies should do so with the utmost caution and for professional purposes only.

1. If you incur an injury at work you must fill out an injury report and you and your building administrator must sign it. Then forward your report to Human Resources.
2. If medical attention is not required you still need to fill out an injury report, mark at the top "For Information Only" and forward it to Human Resources.
3. If medical attention is necessary - Building secretary will advise HR. HR will call Henry Ford Employer Solutions.

Henry Ford Employer Solutions Location
17700 23 Mile Road
(West of Romeo Plank)
Macomb Township, MI 48044
Phone: 586-868-9120
Hours: M - F, 7:30 am - 4 pm**

**After hours injury care is available in the Emergency Center 365 days a year